How to Tell If Your Business Is Overspending on Printing

Posted on Apr 4, 2023

Most businesses don't think twice about their printing costs — until they realize how much they're actually spending. Studies consistently show that the average company spends 1 to 3% of annual revenue on printing, and much of that spend is avoidable. The problem is that print costs are spread across so many line items — paper, toner, maintenance, energy, IT labor — that the true total rarely shows up in any single budget report. If you've never taken a hard look at what your organization is spending on its print environment, there's a good chance you're leaving money on the table. Here are the most common signs your business is overspending on printing — and what you can do about it. You Don't Know Your True Cost Per Page This is the biggest red flag. If no one in your organization can tell you what it costs to print a single page — in both black and white and color — you're almost certainly overspending. The cost per page isn't just toner. It includes: Toner and ink cartridges Paper ...